Free online Project management Planning software

Project planning software makes a project concrete in one overview in terms of scope, work, time, costs and information. ProjectWork comes in two versions: Personal is FREE and focuses on tasks, Team includes resources, schedule sharing and Google Suite integration. Both versions operate online in the cloud and store mutually compatible schedule files automatically in Google Drive.

Installation of ProjectWork from G Suite Marketplace

❝ As a PMP, MS Project Server Certified, I must say that I am impressed by the use and simplicity this platform offers. The navigational and presentation structure of the data is such that you get the focus of both projects and resource load holistically. ❞

to ProjectWork web app

  Personal Team
FREE unlimited use  
schedule files in Google Drive
edit own files
edit own files in shared drive  
share files with other accounts  
collaborate in real-time  
edit tasks
Work Breakdown Structure
link task dependencies
phases and milestones
critical path calculation
Gantt chart
progress indication
notes and documents to tasks
edit and assign resources  
capacity chart  
overload indication  
resource leveling  
resources for multiple projects  
calculate costs per task and resource  
custom columns
undo, redo, clipboard
set working hours  
set non-working periods  
import MS Project file
synchronise schedule to Sheets  
publish milestones to Calendar  
publish sites to Maps  
free helpdesk
free 15-day trial  
license per fixed period  

Features in detail

Basic features

Project planning, execution and monitoring
comparable to Microsoft Project

Advanced features

Communication, documentation and collaboration
with online Google Apps

Graphical layout

Shows all in one and is easy to use

Features in slide show

Ease of use from the cloud

ProjectWork PM software can be accessed from the cloud at every location using every computer (Windows, Mac, Linux, Chromebook) with a modern web browser (Chrome, Firefox, Safari). Installation and maintenance are not required for a web application, this is done centrally in the cloud. You only need a Google account to sign-in. ProjectWork is integrated with other cloud apps like Google Drive, Google Calendar and Google Maps.

After sign-in you can start a free 15-day trial, link your Google Drive to ProjectWork , try all features and store schedules. With Google Drive you can share schedules and collaborate simultaneously with ProjectWork in real-time. Without a trial or license a shared schedule can be seen in ProjectWork Viewer.

Read the Terms of Use and the Privacy policy.

In-app purchase

ProjectWork Team can be used during a license period, without subscription or automatic renewal. The minimum period is 3 months. You can extend a (trial) period or start a new period later. An extension is purchased before a trial or license has expired but only starts at expiration.

Purchasing is done in the app itself, ensuring you order for the correct account or domain. The license options, periods and prices will show in ProjectWork after you register in the app. The options are a license

  • for a single Google account
  • for a Group with multiple Google accounts that activate themselves once with a license code
  • for all accounts in a Domain with Google G Suite, without account administration and activation.

The buyer of a Group license will receive the license code and is responsible for forwarding it to the accounts to activate. A Google account activates itself permanently, there is no option to deactivate in favour of another account.

The (sub-)domain in a Domain license is the part after the @ in the Google accounts that can use the license.

After selecting the desired license you pay by PayPal. You can also copy and send the PayPal link to the person who executes the payment. After payment, your new expiration date will show immediately in ProjectWork after page refresh. With a Group license an email will be sent to the buyer with the license code and instructions on how to activate Google accounts including from the buyer.

Support included

In the support section of the site you find the manual.

Help desk support is part of a subscription and trial.
You can contact the Forscale help desk directly in ProjectWork.

Create schedule

Task breakdown

A Work Breakdown Structure (WBS) gives an overview of the total project divided in summary tasks and tasks. ProjectWork helps you to easily create and edit a WBS by indenting and renumbering tasks.

Task dependencies and conditions

A static project schedule has tasks entered with start date and end date or better start date and task duration. Changing a complex schedule consisting of concurrent and dependent tasks costs a lot of time and effort.

A dynamic project schedule has tasks entered with duration and links to predecessors to include dependencies. Based on this information the shortest schedule is calculated by ProjectWork using the critical path method. Changing a task duration or start date results in a re-calculated schedule. Summary tasks resulting from the WBS can also be linked.

Default tasks are scheduled to be completed as soon as possible (ASAP) to get maximum slack and the shortest project schedule. A task can get a condition to be scheduled as late as possible (ALAP) without slack or to start or finish on a specific date. The entire project can also be set to start or end on a specific date.

Gantt chart

In the Gantt chart, ProjectWork makes tasks visible in time, including their dependencies and the critical path.

Resource assignment and leveling

Resources are needed to accomplish a task. A resource can be a person, but also a piece of equipment or an amount of material. After assigning resources to tasks, ProjectWork keeps a Capacity chart on the load of each resource.

A resource can also have a location. In ProjectWork a site location is linked to Google Maps.

If a resource is assigned to multiple overlapping tasks, it can happen that a resource is assigned more than 100%. ProjectWork can shift tasks forward to resolve this over-allocation.

Work estimate

The advantage of dynamic scheduling becomes even more apparent when you base a task duration on work estimate and assigned resources. Changing the assigned resources will result in a re-calculated schedule and budget.

Budget calculation

ProjectWork supports both fixed and variable costs per task. The variable costs stem from the assigned resources. The resource costs can be per hour, per used amount or fixed.

ProjectWork accumulates costs per task, summary task, multiple tasks and resource.

Progress tracking

Progress can be entered per task with a percentage. ProjectWork calculates the resulting progress per summary task and resource.

A color code indicates delay with respect to the current date.

Working hours

The standard working hours of 8 hours per day and 40 hours per week can be adjusted to reflect actual working times and working days. The schedule will take the available working hours into account.

Days which are non-working by exception, like holidays, can be entered. The schedule will skip these days.

App integration

Google Drive™

ProjectWork is fully integrated with Google Drive to create and open ProjectWork files from your own Google Drive. All changes are stored in Drive automatically.

Because project schedules are kept in Google Drive, it is possible to work on multiple schedules at the same time. Also sharing schedules with others is possible.

Microsoft Project

Microsoft Project is a well-known software package to create project schedules. ProjectWork can import XML files saved by MS Project. It can also export a created schedule to an XML file. The maximum file size to import is 25 Mbyte.

HTML in Google Drive

A published schedule can be viewed without an ProjectWork license. Depending on the required confidentiality the HTML schedule can be shown on a site or sent individually as a file.

Spreadsheet in Google Drive

If you want to make a report or analysis from your schedule, you can publish it to a Google spreadsheet for further processing. You can publish to a new spreadsheet or to an earlier published one which is than updated, keeping your added calculations, charts, notes, etc.

Milestones in Google Calendar

Milestones and deadlines are important events in a project schedule. In the schedule they are tasks with duration 0. ProjectWork can enter these events in its ProjectWork Google Calendar to keep track. The milestone events also appear in the calendars of the assigned resources.

Milestones of all your projects appear in the same ProjectWork Calendar. You can share this calendar with others.

Site locations in Google Maps

Resources that have a site location specified will be plotted into Google Maps to show the geographic progress.