ProjectWork

Free online Project management Planning software

Project Management planning software shows a project in one schedule with its scope, work, time, costs and documentation. ProjectWork is a web app to create and track schedules online by multiple users, even from various locations simultaneously.

ProjectWork comes in two versions that store compatible schedule files in Google Drive:

  • Personal is FREE and includes WBS breakdown of tasks, Gantt bar chart, progress tracking and MS Project import,
  • Team also includes resource assignment and management, schedule sharing, real-time collaboration and Google Suite integration with Sheets, Calendar and Maps.

Installation of ProjectWork from Google Workspace Marketplace

❝ As a PMP, MS Project Server Certified, I must say that I am impressed by the use and simplicity this platform offers. The navigational and presentation structure of the data is such that you get the focus of both projects and resource load holistically. ❞

  Personal Team
FREE unlimited use  
automatic storage in Google Drive
edit own schedules
edit schedules in shared drive  
share schedules with other accounts  
collaborate in real-time  
view schedules from Team accounts
edit schedules from Team accounts  
enter tasks in scheduling engine
create Work Breakdown Structure
link tasks with dependencies
add phases and milestones
critical path calculation
collapse / expand summary tasks
scalable Gantt chart
progress indication
undo, redo, clipboard
notes and documents to tasks
add custom columns  
set working hours  
set non-working periods  
enter and assign resources to tasks  
calculate costs per task and resource  
plan with sprints  
scalable capacity chart  
overload indication  
resource leveling  
Resource Management  
import MS Project file
track all projects in dashboard  
synchronize schedule to Sheets  
publish milestones to Calendar  
publish sites to Maps  
copy project from template  
free helpdesk
free 14-day trial  
license per fixed period  

Features

Personal features

Edit tasks

Team features

Add resources and assign them to tasks

Graphical layout

Shows all in one and is easy to use

Screenshots




Online ease of use

ProjectWork PM software can be used online at every location with an internet connection using every computer (Windows, Mac, Chromebook, Linux) with a modern web browser (Chrome, Firefox, Safari, Edge). Installation and maintenance are not required for a web application, this is done centrally in the cloud.

You need a Google account to sign-in. ProjectWork is integrated with Google Drive, Sheets, Calendar and Maps. Planning files are in Drive so you can always share the latest version with whoever you want. You can even work on the same file at the same time.

After installing ProjectWork from the Google Workspace Marketplace, signing-in to ProjectWork, allowing access to your Google Drive and registration, choose to

  • use ProjectWork Personal unlimited for free,
  • start a free 14-day Team trial without obligations,
  • buy in-app a Team license for a certain period.

You can use these options in succession, the schedules you work on will remain compatible.

Read the Terms of Use and the Privacy policy.

In-app Team purchase

ProjectWork Team can be used during a license period, without subscription or direct debits. You buy a number of months, the minimum period is 3 months. A month before the end of the period you will be informed about extension in the app itself and by email. An extension is purchased before a trial or license expires but only starts at the expiration date. Without an extension you can still edit your schedules with the Personal features and purchase Team later.

Purchasing is done in the app itself, ensuring you order for the correct account or domain. The license options, periods and prices will show in ProjectWork after you register in the app. The options are a license

  • for a single Google account,
  • for a Group with multiple Google accounts that activate themselves once with a license code,
  • for all accounts in a Domain with Google Workspace, without account administration and activation.

The buyer of a Group license will receive the license code and is responsible for forwarding it to the accounts to activate. A Google account activates itself permanently, there is no option to deactivate in favor of another account.

The (sub-)domain in a Domain license is the part after the @ in the Google accounts that can use the license.

After selecting the desired license you pay by PayPal. You can also copy and send the PayPal link to the person who executes the payment. After payment, your new expiration date will show immediately in ProjectWork after page refresh. With a Group license an email will be sent to the buyer with the license code and instructions, on how to activate Google accounts, including from the buyer if desired.

Support included

In the support section of the site you find the manual.

Help desk support is available for Personal and Team use.
You can contact the Forscale help desk directly in ProjectWork.

Create a schedule

Task breakdown

A Work Breakdown Structure (WBS) gives an overview of the total project divided in summary tasks and tasks. ProjectWork helps you to easily create and edit a WBS by indenting and renumbering tasks.

Task dependencies and conditions

A static project schedule has tasks entered with start date and end date or better start date and task duration. Changing a complex schedule consisting of concurrent and dependent tasks costs a lot of time and effort.

A dynamic project schedule has tasks entered with duration and links to predecessors to include dependencies. Based on this information the shortest schedule is calculated by ProjectWork using the critical path method. Changing a task duration or start date results in a re-calculated schedule. Summary tasks resulting from the WBS can also be linked.

Default tasks are scheduled to be completed as soon as possible (ASAP) to get maximum slack and the shortest project schedule. A task can get a condition to be scheduled as late as possible (ALAP) without slack or to start or finish on a specific date. The entire project can also be set to start or end on a specific date.

Gantt chart

In the Gantt chart, ProjectWork makes tasks visible in time, including their dependencies and the critical path.

Progress tracking

Progress can be entered per task with a percentage. ProjectWork calculates the resulting progress per summary task and resource.

A color code indicates delay with respect to the current date.

Resource assignment and leveling (in Team only)

Resources are needed to accomplish a task. A resource can be a person, but also a piece of equipment or an amount of material. After assigning resources to tasks, ProjectWork keeps a Capacity chart on the load of each resource.

A resource can have a site location. A site type resource will show the site location in Google Maps.

If a resource is assigned to multiple overlapping tasks, it can happen that a resource is assigned more than 100%. ProjectWork can shift tasks forward to resolve this over-allocation.

Work estimate (in Team only)

The advantage of dynamic scheduling becomes even more apparent when you base a task duration on work estimate and assigned resources. Changing the assigned resources will result in a re-calculated schedule and budget.

Sprint planning (in Team only)

Agile development projects successfully use iterative Sprints according to the Scrum framework. A sprint is a time-box of one month or less resulting in a useful incremental product. The Product Backlog items with their detail tasks are kept in the Tasks table. During the Sprint Planning event, at the start of a Sprint, Product Backlog items are selected for the Sprint by assigning them a sprint type resource from the Resources table.

A sprint resource can be filtered to only show the tasks belonging to this Sprint Backlog. Work, progress, and costs of all Sprint tasks are summarized per sprint resource.

Budget calculation (in Team only)

ProjectWork supports both fixed and variable costs per task. The variable costs stem from the assigned resources. The resource costs can be per hour, per used amount or fixed.

ProjectWork accumulates costs per task, summary task, multiple tasks and resource.

Working hours (in Team only)

The standard working hours of 8 hours per day and 40 hours per week can be adjusted to reflect actual working times and working days. The schedule will take the available working hours into account.

Days which are non-working by exception, like holidays, can be entered. The schedule will skip these days.

App integration

Google Drive™

ProjectWork is fully integrated with Google Drive to create and open ProjectWork files from your own Google Drive. All changes are stored in Drive automatically.

Because project schedules are kept in Google Drive, it is possible to work on multiple schedules at the same time. Also sharing schedules with others is possible.

Microsoft Project

Microsoft Project is a well-known software package to create project schedules. ProjectWork can import XML files saved by MS Project. It can also export a created schedule to an XML file. The maximum file size to import is 25 Mbyte.

HTML in Google Drive (in Team only)

A published schedule can be viewed without an ProjectWork license. Depending on the required confidentiality the HTML schedule can be shown on a site or sent individually as a file.

Spreadsheet in Google Drive (in Team only)

If you want to make a report or analysis from your schedule, you can publish it to a Google spreadsheet for further processing. You can publish to a new spreadsheet or to an earlier published one which is than updated, keeping your added calculations, charts, notes, etc.

Milestones in Google Calendar (in Team only)

Milestones and deadlines are important events in a project schedule. In the schedule they are tasks with duration 0. ProjectWork can enter these events in its ProjectWork Google Calendar to keep track. The milestone events also appear in the calendars of the assigned resources.

Milestones of all your projects appear in the same ProjectWork Calendar. You can share this calendar with others.

Site locations in Google Maps (in Team only)

Resources that have a site location specified will be plotted into Google Maps to show the geographic progress.